Variation & Claim Auditor
Finds the claim that will fail on notice, while you can still send one
5 of 11 variation claims need a hard look: $226.8K claimed.
11 claims checked. 5 are flagged, $226.8K in total. The oldest has been pending 52 days.
Start with VO-105. Nile Concrete has the most value flagged.
Whether the work was really extra needs the contract and the drawings, which are not in the data.
Why rows were flagged
- Pending over 28 days50%
- No written instruction40%
- Far above the average claim10%
Value flagged by Subcontractor
- Nile Concrete$137.3K
- Apex Mechanical$48.5K
- Gulf Glazing$22.6K
- Delta Electrical$18.4K
Claims to answer, largest first
| Item | Subcontractor | Value | Days | Why |
|---|---|---|---|---|
| VO-105 | Nile Concrete | $126K | 52 | No written instruction, Far above the average claim, Pending over 28 days |
| VO-101 | Apex Mechanical | $48.5K | 41 | No written instruction, Pending over 28 days |
| VO-108 | Gulf Glazing | $22.6K | 30 | No written instruction, Pending over 28 days |
| VO-103 | Delta Electrical | $18.4K | 35 | No written instruction, Pending over 28 days |
| VO-111 | Nile Concrete | $11.3K | 31 | Pending over 28 days |
What to do this week
- Query VO-105 first: it is the largest flagged claim.
- Ask Nile Concrete for the written instruction behind each claim, or reject it.
- Answer every claim pending over 28 days before contract time limits run out.
Do
- Check for a written instruction before looking at the price.
Don't
- Don't approve a variation on a verbal instruction without recording it.
How to improve
- Add the contract clause each claim relies on so the next report can test it.
- Add the approved amount so the next report can show the gap to the claim.
Demo
Overview
Contractors rarely lose money on pricing. They lose it on notice: work was instructed, everyone on site knew it, and the claim fails eighteen months later because the contract required written notice within fourteen days and nobody sent one.
This agent reads the contract in your knowledge base for what actually creates entitlement — the clause, the notice period, the form the notice must take, the records that must accompany it — and checks each variation and claim against it. It reports which are within time, which are approaching a deadline, and which have already lost their entitlement on notice, quoting the clause.
It also finds the instruction that was never treated as a variation at all: a site instruction or a drawing revision that changed the work and was never captured. That one is invisible until the account is settled. It does not price claims, does not tell you whether one will succeed, and does not draft correspondence that admits or concedes anything.
Benefits
Entitlement kept
The deadline caught while a notice can still be sent.
Nothing missed at settlement
Variations captured while the record is fresh.
A defensible file
Findings tied to clauses and dates.
What it does
Notice periods, tracked against the clause
Which claims are in time, which are close, and which have already lost entitlement.
Finds uncaptured variations
The site instruction or drawing revision that changed the work and was never raised as one.
Checks the form of notice
Many contracts require a specific form and recipient. A correct notice sent wrongly is not notice.
Names the records required
What the contract says must accompany a claim, and which of it you have.
Quotes the clause
Every finding traceable to the contract, so a commercial manager can check it.
Prices nothing
Valuation and strategy are a quantity surveyor's work.
What this changes
What this changes about your week
- It takes over
- Checking variations against the contract's notice periods while entitlement still exists.
- Done today by
- A commercial manager, between site visits.
- How often
- Monthly, and every instruction.
- Typical manual effort
- Reading the amended contract against the variation register is a day a month.
Why Construction in particular. Contractors lose money on notice, not on pricing. Work everyone saw instructed fails eighteen months later over a notice nobody sent.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
Variation & Claim Auditor has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-opus-5 with automatic fallback
- 3Toolssearch_knowledge, extract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- A knowledge base holding the contract and its amendments
- Variations, instructions and the site record
- Requires the All-Access plan or higher
Use cases
Monthly commercial review
Every open variation checked against its notice clause.
A new instruction
What the contract requires, and by when.
Preparing final account
Find what was never captured as a variation.
Pricing
All-Access
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Does it value claims?
No. Valuation is a quantity surveyor's work and depends on records and rates outside this. It checks entitlement and process, which is where entitlement is usually lost.
Will it say whether a claim succeeds?
No. It reports whether the contract's requirements appear to have been met and where they have not. Success depends on facts, evidence and often a lawyer.
What if the contract is not loaded?
It stops and says so. Notice periods differ under every standard form and every amended contract, and assuming one would be worse than checking nothing.
Reviews
Reviews open once customers have run this agent.
Need this agent to work differently?
Tell us what to change and our team will scope a customised version for your business.
Customize this agent