Rights & Clearance Checker
Finds the asset your licence does not actually cover, before you publish
5 of 8 licensed assets need attention.
8 licensed assets checked. 5 flagged. The largest gap is 30 days.
Start with Hero photo A. Radio has the most flagged.
What a licence actually allows (media, term, exclusivity) is in the contract, not in this list.
Why rows were flagged
- Live after the licence expired33%
- Live outside the cleared territory33%
- Licence expires within 30 days33%
Value flagged by Channel
- Radio$4,200
- Website$1,800
- Social$1,430
- Print$600
Items to act on, worst first
| Item | Channel | Value | Days expired or left | Why |
|---|---|---|---|---|
| Hero photo A | Website | $1,800 | 30 | Live after the licence expired |
| Stock video C | Social | $950 | 0 | Live outside the cleared territory |
| Font D | $600 | 20 | Live after the licence expired | |
| Photo G | Social | $480 | 5 | Licence expires within 30 days, Live outside the cleared territory |
| Jingle B | Radio | $4,200 | 15 | Licence expires within 30 days |
What to do this week
- Resolve Hero photo A first: it is the most urgent on the list.
- Fix the data or the status on every flagged row, then re-run.
- Re-run this check every time the list changes, before it reaches a decision.
Do
- Fix the highest-risk item first, then run the check again on fresh data.
Don't
- Don't act on one row alone: open the source record first.
How to improve
- Add more detail per row (owner, date, source) so the next report can trace each item.
- Add a second period of data so the next report can show whether things are improving.
Demo
Overview
A production accumulates hundreds of assets, each with a licence permitting some uses and not others. The failures are boring and expensive: music licensed for web in a broadcast cut, stock licensed for one campaign reused in the next, a font licensed for print embedded in an app, a contributor whose release covers the film and not the trailer.
This agent reads the licences and releases in your knowledge base and checks each asset against the use you actually intend — the media, the territory, the term, the number of impressions or the edit. It reports what is covered, what is not, and what you hold no document for at all.
The distinction it holds is between an asset that is cleared, one whose licence does not stretch to this use, and one nobody can find a licence for. The third is the dangerous category, because an asset with no paperwork looks identical to a cleared one in every asset manager. It gives no legal opinion and clears nothing — it produces the list a rights manager works.
Benefits
Found before publication
When the fix is a swap rather than a takedown and a claim.
Reusable across cuts
Re-run per version instead of trusting that the film's licences travel.
An auditable record
What was checked, against which documents, and when.
What it does
Checks against the use you intend
Media, territory, term and edit — a licence is only ever a licence for something specific.
Finds assets with no paperwork
The dangerous category: with no licence on file, an asset looks identical to a cleared one.
Follows derivative uses
The trailer, the social cut, the paid version. Licences frequently do not travel to them.
Tracks term and expiry
A licence that expires mid-campaign, flagged with the date it stops covering you.
Quotes the licence
Every finding names the document and the clause, so a rights manager checks in a minute.
Clears nothing
It reports coverage. Clearance is a decision with legal consequence.
What this changes
What this changes about your week
- It takes over
- Checking every asset in a cut against the licences you actually hold, for this use.
- Done today by
- A rights manager, or discovered after publication.
- How often
- Every delivery, and every new territory or channel.
- Typical manual effort
- Clearing a production asset by asset is days.
Why Media & Content in particular. An asset nobody licensed looks identical to a cleared one in every asset manager, until a claim arrives. That list is the finding that matters.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
Rights & Clearance Checker has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-opus-5 with automatic fallback
- 3Toolssearch_knowledge, extract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- The asset list for this production or cut
- A knowledge base holding your licences, releases and agreements
- The use you intend — media, territory, term
- Requires the All-Access plan or higher
Use cases
Before delivery
Every asset in the cut, against every licence you hold.
Repurposing a campaign
Check whether last year's licences stretch to this year's use.
A new territory or channel
See which assets do not travel.
Pricing
All-Access
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Is this legal advice?
No. It compares the licences you hold against the use you describe and reports gaps. Whether a use is permitted can turn on wording, jurisdiction and industry practice, and it routes those rather than deciding them.
Can it clear an asset?
No. It reports coverage and gaps. Clearance is a decision with legal and financial consequences and belongs to a person.
What if we cannot find a licence?
It reports the asset as having no document, which is the most important finding it produces. An unlicensed asset is indistinguishable from a cleared one until someone sends a claim.
Reviews
Reviews open once customers have run this agent.
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