Bid Qualification Agent
Finds the disqualifier in the first hour, not the third week
5 of 8 bids need attention.
8 bids checked. 5 flagged. The largest gap is 10 days.
Start with RFP-105. Metro Rail has the most flagged.
Whether you can win, and at what margin, is a commercial judgement, not in the data.
Why rows were flagged
- Deadline within 7 days, still pending40%
- Go decision with mandatory requirements unmet40%
- Deadline passed without a decision20%
Value flagged by Client
- Metro Rail$1.3M
- Harbour Co$920K
- State Dept$640K
- City Council$480K
- Northwind$150K
Items to act on, worst first
| Item | Client | Value | Days late or left | Why |
|---|---|---|---|---|
| RFP-105 | Metro Rail | $1.3M | 2 | Deadline within 7 days, still pending |
| RFP-103 | Harbour Co | $920K | 0 | Go decision with mandatory requirements unmet |
| RFP-107 | State Dept | $640K | 0 | Go decision with mandatory requirements unmet |
| RFP-101 | City Council | $480K | 4 | Deadline within 7 days, still pending |
| RFP-102 | Northwind | $150K | 10 | Deadline passed without a decision |
What to do this week
- Resolve RFP-105 first: it is the most urgent on the list.
- Fix the data or the status on every flagged row, then re-run.
- Re-run this check every time the list changes, before it reaches a decision.
Do
- Fix the highest-risk item first, then run the check again on fresh data.
Don't
- Don't act on one row alone: open the source record first.
How to improve
- Add more detail per row (owner, date, source) so the next report can trace each item.
- Add a second period of data so the next report can show whether things are improving.
Demo
Overview
A serious tender response costs weeks of senior time — the people who would otherwise be delivering work or winning the bids you can actually win. The decision to bid is almost always made on enthusiasm, in a meeting, by people who want to win, within hours of the tender arriving.
The disqualifying facts are usually already in the document and nobody reads that far. A mandatory turnover threshold you do not meet. A certification you do not hold and cannot obtain in time. Insurance above your cover. References of a scale you have never delivered. A framework you are not on. A deadline that does not allow time to assemble what it demands. Each is checkable in an hour, and each makes the remaining three weeks worthless.
Then the more painful category: bids you could win and should not want. Payment terms that fund the client from your working capital. A liability cap above your annual profit. Unlimited liability for something you do not control. Visible in the same document at the same time, and never read until the contract stage — when walking away is harder because the effort is already spent.
This agent reads the tender against your own profile and reports both, in the first hour. It writes no bid content and submits nothing.
Benefits
Weeks of senior time back
Spent on the bids you can actually win.
Bad contracts declined early
While declining is still cheap and nobody is invested.
A defensible bid decision
With the reasons written down rather than argued in a room.
What it does
Finds the hard disqualifier first
A turnover threshold, a certification, an insurance level. Checkable in an hour, and it makes three weeks of work worthless.
Checks the deadline is achievable
Some tenders demand documents that take longer to obtain than the submission window allows.
Flags terms you should not want
A liability cap above your annual profit, or payment terms that fund the client from your working capital.
Separates mandatory from scored
Failing a mandatory ends it. Scoring poorly on one criterion does not, and teams confuse the two constantly.
Names what would have to be true
For a marginal bid, the specific things that would change the answer — a partner, a hire, a cover increase.
Writes no bid content
It answers whether to spend the three weeks. What you write in them is yours.
What this changes
What this changes about your week
- It takes over
- Reading a tender for what disqualifies you before writing anything.
- Done today by
- Decided on enthusiasm, in a meeting, within hours of it arriving.
- How often
- Every tender, and it costs weeks of senior time to get wrong.
- Typical manual effort
- The disqualifier is usually on page fourteen and nobody reads that far.
Why Professional Services in particular. A failed mandatory makes three weeks of work worthless, and it is checkable in an hour. The other half is bids you could win and should not want — liability and payment terms nobody reads until the contract stage.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
Bid Qualification Agent has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-opus-5 with automatic fallback
- 3Toolssearch_knowledge, extract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- The tender documents
- Your company profile: turnover, accreditations, insurance, reference projects
- Your commercial thresholds: liability appetite, payment terms, minimum margin
- Requires the All-Access plan or higher
Use cases
The hour a tender arrives
Before anyone starts writing.
Framework applications
Whether you meet the entry criteria at all.
Reviewing a bid pipeline
Which of the open opportunities are real.
Post-loss review
Whether a lost bid was ever winnable.
Pricing
All-Access
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Does it write the bid?
No. It answers whether to spend the three weeks. What you write in them is your expertise, and a generated bid response is worth what it costs to produce.
Is the contract review legal advice?
No. It flags commercial terms against the thresholds you set — your liability appetite, your payment terms, your insurance. Whether a clause is enforceable or acceptable is a question for your own counsel.
Does it predict whether we will win?
No. It reports what disqualifies you and what the scored criteria weight. A win probability would be a number invented from nothing.
Reviews
Reviews open once customers have run this agent.
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