RFP & Tender Response Agent
Answers from what you can evidence, and flags every requirement you cannot
5 of 8 requirements need attention.
8 requirements checked. 5 flagged. The largest gap is 8 days.
Start with R-02. Commercial has the most flagged.
Whether an answer wins the bid is for the team; the list only watches owners, approvals and dates.
Why rows were flagged
- Not approved and past due33%
- Not approved and no owner33%
- Mandatory, not approved, due within 7 days33%
Value flagged by Section
- Commercial2
- Technical1
- Legal1
- Security1
Items to act on, worst first
| Item | Section | Value | Days late or left | Why |
|---|---|---|---|---|
| R-02 | Technical | 2 | 5 | Not approved and past due, Not approved and no owner |
| R-06 | Commercial | 1 | 8 | Not approved and past due |
| R-07 | Legal | 2 | 5 | Mandatory, not approved, due within 7 days |
| R-03 | Security | 2 | 3 | Mandatory, not approved, due within 7 days |
| R-05 | Commercial | 1 | 0 | Not approved and no owner |
What to do this week
- Resolve R-02 first: it is the most urgent on the list.
- Fix the data or the status on every flagged row, then re-run.
- Re-run this check every time the list changes, before it reaches a decision.
Do
- Fix the highest-risk item first, then run the check again on fresh data.
Don't
- Don't act on one row alone: open the source record first.
How to improve
- Add more detail per row (owner, date, source) so the next report can trace each item.
- Add a second period of data so the next report can show whether things are improving.
Demo
Overview
Tenders are lost on compliance, not on prose. The expensive failures are missing a mandatory requirement — disqualified on a technicality after three weeks of work — and answering "fully compliant" to something the company does not actually do, which wins a contract it then breaches.
This agent extracts every requirement, including the ones buried in an annex, and marks which are mandatory, which are scored, and which carry a page limit or a format rule that will get an answer rejected unread.
Then it drafts from your own evidence: past answers, policies, certifications, case studies, read from your knowledge base and cited. Where it cannot find evidence, it does not write a confident answer — it says the requirement is unevidenced and names what would answer it. That refusal is the product. A bid tool that writes fluent unsupported claims is generating liabilities on your letterhead.
Benefits
No disqualification on a technicality
The mandatory checklist, complete.
First draft in an afternoon
The library you already have, applied.
No promises you cannot keep
Every claim traceable to evidence.
What it does
Extracts every requirement
Including the mandatory one in annex C that costs the bid when it is missed.
Separates mandatory from scored
A missed mandatory is a disqualification. A weak scored answer is points. Different work.
Catches format rules
Page limits, word counts, required attachments — answers get rejected unread over these.
Drafts only from evidence
Every answer cites the document behind it. No evidence, no claim.
Names what you cannot evidence
The unevidenced list is the deliverable that saves the contract you should not have won.
Flags what needs a decision
Requirements you could meet but have not committed to, put to a person.
What this changes
What this changes about your week
- It takes over
- Extracting every requirement from a tender and drafting answers from your evidence library.
- Done today by
- A bid team, or the founder, for three weeks.
- How often
- Every tender.
- Typical manual effort
- A public-sector tender is weeks of work, most of it retrieval.
Why Sales in particular. Tenders are lost on a missed mandatory, not on prose. The unevidenced list also tells you when to walk away before spending the three weeks.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
RFP & Tender Response Agent has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-opus-5 with automatic fallback
- 3Toolssearch_knowledge, extract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- The tender or questionnaire
- A knowledge base holding past answers, policies, certifications and case studies
- Requires the All-Access plan or higher
Use cases
A new tender
Requirements extracted and drafted from your library.
Bid/no-bid decision
See what you cannot evidence before committing three weeks.
Security questionnaires
The same problem in a shorter form.
Pricing
All-Access
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Will it say we are compliant?
Only where your own evidence says so, with a citation. Where it cannot find evidence it says the requirement is unevidenced. A confident unsupported 'yes' is how a bid becomes a breach.
What if our library is thin?
Then most requirements come back unevidenced, and that is the honest answer — it also tells you exactly what to write once and reuse forever.
Does it submit the bid?
No. It drafts. Submission commits your business contractually and stays with a person.
Reviews
Reviews open once customers have run this agent.
Need this agent to work differently?
Tell us what to change and our team will scope a customised version for your business.
Customize this agent