Meeting Decisions Agent
Decisions, owners and open questions — and nothing anyone did not say
5 of 8 actions need attention.
8 actions checked. 5 flagged. The largest gap is 5 days.
Start with Send revised budget. Omar has the most flagged.
Whether an action was the right one to agree is for the people in the room; the list only watches owners, dates and completion.
Why rows were flagged
- Not done and past due33%
- Not done and no owner33%
- Not done and no due date33%
Value flagged by Owner
- Omar2
- -2
- Dana1
Items to act on, worst first
| Item | Owner | Value | Days past due | Why |
|---|---|---|---|---|
| Send revised budget | Dana | 1 | 5 | Not done and past due |
| Confirm launch date | Omar | 1 | 1 | Not done and past due |
| Book vendor review | - | 1 | 0 | Not done and no owner |
| Prepare board pack | - | 1 | 0 | Not done and no owner, Not done and no due date |
| Approve hiring plan | Omar | 1 | 0 | Not done and no due date |
What to do this week
- Resolve Send revised budget first: it is the most urgent on the list.
- Fix the data or the status on every flagged row, then re-run.
- Re-run this check every time the list changes, before it reaches a decision.
Do
- Fix the highest-risk item first, then run the check again on fresh data.
Don't
- Don't act on one row alone: open the source record first.
How to improve
- Add more detail per row (owner, date, source) so the next report can trace each item.
- Add a second period of data so the next report can show whether things are improving.
Demo
Overview
A meeting summary is a worse version of having been there, which is why nobody reads them. What matters afterwards is narrower: what was decided, who owns what, and what was raised and never resolved.
This agent produces those three things from a transcript or notes. Decisions with the reasoning that was actually given. Actions with the owner who accepted them, in their own words. And the open questions — the thing someone raised that the meeting moved past, which is usually the most valuable line in the document.
What it will not do is tidy the list. Asked for action items, a model always produces a clean set with an owner beside each, inventing owners the meeting never assigned. That item goes into a tracker and someone is chased for work they never accepted. Here, an action with no clear owner is reported as unowned, which is a finding worth reading.
Benefits
Nothing quietly dropped
The unresolved question is written down, not lost.
No phantom tasks
Nobody is chased for work they never accepted.
Settles it later
Decisions with reasoning stop the same argument recurring.
What it does
Decisions with their reasoning
What was decided and why, as stated — so nobody relitigates it next month.
Owners only where accepted
An action nobody took is marked unowned. It will not invent an owner to tidy the list.
Surfaces the open questions
What was raised and moved past. Usually the most valuable line in the document.
Separates decided from discussed
A topic aired at length is not a decision, and treating it as one causes the next argument.
Flags contradictions
Where the meeting decided something that contradicts an earlier decision in the same meeting.
Quotes rather than paraphrases
Commitments recorded in the words that were used.
What this changes
What this changes about your week
- It takes over
- Writing up what was decided, who owns what, and what was left open.
- Done today by
- Whoever ran the meeting, or nobody.
- How often
- Every meeting.
- Typical manual effort
- Twenty minutes per meeting, which is why it does not get done.
Why Productivity in particular. An action with no owner is marked unowned rather than assigned to whoever spoke most — so nobody is chased for work they never accepted.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
Meeting Decisions Agent has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-sonnet-5 with automatic fallback
- 3Toolsextract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- A transcript or notes
- Requires the Starter plan or higher
Use cases
Project and steering meetings
Decisions and owners, in minutes.
Client calls
What was agreed, in the words used.
A meeting you missed
What changed, rather than what was said.
Pricing
Starter
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Why does it leave actions unowned?
Because the meeting did. An invented owner ends up in a tracker and someone is chased for work they never accepted. Unowned is a finding, and it is one the organiser should see.
Does it write a summary?
A short one, but that is not the point. Decisions, actions and open questions are what survive a meeting; a summary is a worse version of attending.
Can it send the notes?
No. It drafts. What is circulated from a meeting is a decision for the person who ran it.
Reviews
Reviews open once customers have run this agent.
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