Fleet Compliance Agent
Finds what expires next, before it grounds a vehicle
9 of 14 fleet obligations are overdue or due within 30 days, with $17.5K at risk.
14 obligations checked. 9 are flagged and $17.5K is at risk if they lapse. The longest-overdue item is 41 days past due.
Start with TRK-103 / Insurance. Insurance is the obligation type with the most money at risk.
A renewal done but not yet entered looks overdue here: the data cannot see paperwork you have not logged.
Why rows were flagged
- Overdue56%
- Due within 30 days44%
Value flagged by Item
- Insurance$11.1K
- Annual inspection$4,800
- Tachograph calibration$900
- Road licence$650
Obligations to renew, most at risk first
| Item | Item | Value | Days | Why |
|---|---|---|---|---|
| TRK-103 / Insurance | Insurance | $4,200 | 28 | Overdue |
| VAN-201 / Insurance | Insurance | $2,600 | 5 | Overdue |
| TRK-101 / Annual inspection | Annual inspection | $1,800 | 18 | Overdue |
| TRK-102 / Tachograph calibration | Tachograph calibration | $900 | 41 | Overdue |
| VAN-203 / Road licence | Road licence | $650 | 12 | Overdue |
| VAN-203 / Insurance | Insurance | $2,600 | 5 | Due within 30 days |
| TRK-102 / Annual inspection | Annual inspection | $1,800 | 10 | Due within 30 days |
| CAR-301 / Insurance | Insurance | $1,700 | 28 | Due within 30 days |
| VAN-201 / Annual inspection | Annual inspection | $1,200 | 22 | Due within 30 days |
What to do this week
- Renew TRK-103 / Insurance first: it carries the most money at risk.
- Clear every overdue Insurance item this week.
- Book the obligations due in the next 30 days now, before they lapse.
Do
- Renew on a calendar that starts 30 days before the due date.
Don't
- Don't drive a vehicle with a lapsed obligation while the paperwork is pending.
How to improve
- Add the vehicle's daily use so the next report can rank downtime cost, not only fines.
- Add the renewal status so done-but-unlogged items drop off the list.
Demo
Overview
Fleet compliance is a calendar problem wearing an operational disguise. Inspections, insurance, driver licence checks, tachograph downloads, service intervals — each has its own clock, each is recorded somewhere different, and each can ground a vehicle or void cover the day it lapses.
These are not missed deliberately. They are missed because tracking twelve clocks across forty vehicles by hand is not something anyone does reliably, and the failure is invisible until a roadside stop or a rejected claim.
This agent reads your fleet records and your own compliance policy, and reports what expires next — ranked by consequence rather than by date, because a lapsed inspection grounds a vehicle and a service due next week does not. It states what it could not check, which for most fleets is the largest finding. It books nothing, cancels nothing and takes no vehicle off the road: it tells a person what needs doing while there is still time to do it.
Benefits
No vehicle grounded by surprise
The expensive failure is the one discovered at the roadside.
Cover that actually holds
A lapsed check is how an insurer declines a claim.
One list instead of twelve
Rather than a spreadsheet per category that nobody reconciles.
What it does
Every clock in one place
Inspections, insurance, licences, certificates and service intervals, tracked together.
Ranked by consequence
A lapsed inspection grounds a vehicle. A service due next week does not. A date-sorted list hides that.
Applies your own policy
Your intervals and your checks, read from your knowledge base — not a generic schedule.
Says what it could not check
A vehicle with no record is not a compliant vehicle, and it is reported as unknown rather than passed.
Catches the silent lapse
A driver licence check overdue, a certificate that expired last month and nobody noticed.
Changes nothing
It reports. Booking, grounding and dispatch decisions stay with a person.
What this changes
What this changes about your week
- It takes over
- Tracking twelve expiry clocks across every vehicle and driver.
- Done today by
- A transport manager, across several spreadsheets.
- How often
- Continuously; the clocks do not stop.
- Typical manual effort
- Reconciling the records properly is a day a week on any real fleet.
Why Automotive in particular. The failure is invisible until a roadside stop or a declined claim. A vehicle off the road costs far more than the certificate that lapsed.
Runs unattended
Started by you or by an event, and it finishes on its own. Nothing waits for someone to be at a desk.
The same standard every time
The two-hundredth item is held to the bar the first one was. Consistency is the part people cannot sustain.
It cannot act on its own
Fleet Compliance Agent has no path to sending, spending or committing. That limit is why its output is safe to act on.
How it runs
This agent runs server-side through the PROMIVO runtime. Each run is logged step by step and every tool call is permission-checked before it executes.
- 1InputValidated against the agent input schema
- 2Modelclaude-sonnet-5 with automatic fallback
- 3Toolssearch_knowledge, extract_structured_data
- 4PermissionsRuns READ actions automatically; anything higher waits for approval
- 5OutputStructured result matching the output schema
- 6LoggingTokens, duration and every step recorded
Requirements
Integrations
No integrations required.
Before you start
- Fleet records with dates
- A knowledge base holding your maintenance and compliance policy
- Requires the Starter plan or higher
Use cases
Weekly compliance review
What lapses in the next thirty days, and what already has.
Before an audit or inspection
Find your own gaps first.
Taking on vehicles
What is missing from the records you inherited.
Pricing
Starter
Billed monthly through your PROMIVO subscription. Cancel at any time.
Runs consume your plan allowance for agent executions and tokens. See plan limits
FAQ
Can it book the service or the inspection?
No. It reports what is due and what it would cost you to miss. Booking commits money and takes a vehicle out of service, which is a dispatch decision.
Will it tell us a vehicle is roadworthy?
No, and nothing that reads records can. It reports which checks are current and which are not. Roadworthiness is a physical determination by a qualified person.
What if our policy is not loaded?
It tracks the dates in your records and says the policy check was not performed. Intervals differ by operator and jurisdiction, so there is nothing safe to assume.
Reviews
Reviews open once customers have run this agent.
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